{}Exhibitor Application & Agreement



The Outside patio will be open for set­up on Friday, April 12thst from 10AM to 1p.m. Vendors open for sales on Friday April 12th from 1:00PM to 9PM and on Sat April 13th 9:30am to 7:30PM, Vendors must be packed up and out of the room on SAT April 13th by 8:30 p.m. Supplied are 1- 6 foot table & 2 chairs. Please Bring Your Own Table Cloth.


Friday, APRIL 12th: 1:00PM to 9:30 PM

Saturday, APRIL 13th 10:00AM to 8PM

To be sure that all vendors are aware of the various guidelines and procedures for the event, we have outlined them on the last page of the Exhibitor Registration Form. Please review Exhibitor Program Agreement when you complete and send in your registration. Scallc@protonmail.com (We recommend making a copy to keep for your records)

Due to the limited number of tables available, not all applications will be approved. We try to limit excessive duplication of similar types of merchandise, and we give preference to vendors with products or services that relate to the subject of the conference.

One Speaker Pass is included with each vendor contract. There is a drawing for prizes on SAT. Vendors have the option to donate items from their booth, and their company name is announced when the prize is awarded. These are voluntary donations, and not a requirement to be a vendor.

Should you have any questions, or need further information, please contact us at: 928-848-1136


Exhibitor Registration Form

- Submit With Payment ­



All reservations must be received by March 3, 2019, 1 p.m. Mtn. Time

All reservations must be received by March 3, 2019, 1 p.m. Mtn. Time

Additional Passes: $175


CANCELLATION POLICY: Due to Limited Space No Refunds Available Rain or Shine.  

Exhibitor Agreement and Specifications

     •     Only the merchandise and/or services you listed on your Registration Form may be offered at your tables.

     •     Tables may not be sub­let without our approval.

     •     Exhibitors will receive one Speaker Pass per vendor.

     •     Tables are 6 feet long (unless otherwise specified), and comes with 2 chairs. (Table cloth not included.)

     •     Signs may not be attached to the walls only to your table.

     •     Electrical outlets are available along the walls where tables are located and on the floor throughout. If you need electricity, you must bring your own power strips and extension cords, which must be heavy duty, grounded, UL approved type. Please bring “Gaffer’s Tape” or cord covers to cover any exposed cords.

     •     Any cords or fixtures determined to be a hazard will be removed.

     •     Burning of incense will be allowed outside patio. Not allowed in the Lecture Hall, or Registration area.

     •     To help keep noise to a tolerable level, please keep all equipment volumes to a low level.

     •     Unattended tables are the responsibility of the Vendor.

     •     Vendors are required to be set up and open for business during all hours when the Exhibitor Room is open to the public. If a vendor fails to remain open or refuses to close during these times, this agreement may be terminated immediately and no refunds will be issued.

     •     The Exhibit area is NOT locked during the night. We will make every effort to maintain security throughout the event; However, the cosmic awakening conference will not accept responsibility for any lost, stolen or damaged property.

     •     Once the Exhibit Room is closed for the evening, Vendors will not be allowed to re­enter the room. It is not possible for our security guards to know who belongs to which table, or who should have access to the room.

     •     The Convention Center does not allow outside food or beverages into the Convention Center only bottled water.

15. There is a drawing for prizes SAT April 13th at 2PM. Vendors have the option to donate items from their booth, and their company name is announced when the prize is awarded. These are voluntary donations, and not a requirement to be a vendor. This event will be live streamed and will promote your donated product.

16. Sales Tax: If you are not already registered with the Arizona Department of Revenue, you will need to do so prior to arrival. You can fill out a business registration online at www.aztaxes.gov under the business registration section. Each Vendor must comply with Arizona tax laws in order to sell goods/services at the Exhibitor Room. We are not responsible any individual Vendor’s payment of sales tax. You can contact Arizona taxpayer information and assistance at 1­800­352­4090 if you have any questions.

17. Fire Codes/Layout: Please refrain from putting boxes, supplies, chairs or anything in walking area! Non­ compliance will result in fines by the Fire Department.

18. You must pay 5% of sales to the Sedona Creative Life Center.

I hereby acknowledge that I have read and understand the above Exhibitor Program, and agree to these terms and conditions to participate as an Exhibitor at the COSMIC AWAKENING CONFERENCE 2019.

Date     Signature     Print Signer’s Name     Company Name

Phone ________________________        Email_______________________________________

After Payment, Fill out and Sign Vendor Application and Email to:

scallc@prontonmail.com  for your confirmation. (ATTN) Vendor Contract